KeyTally for Associations
HOA management software for boards that run their own community.
For HOA boards and condo or apartment associations. Dues are posted on the first of every period, receipts and statements go out by email or letter, and the books keep operating and reserve funds apart. Rules, violations, meetings and decisions are on record, and residents see their account in their own portal.
Free plan · Every feature included · No card needed to start
Dues and the books
- Dues on autopilot
- Monthly, quarterly or yearly; flat or per square foot. Posted each period, with late fees after the grace days.
- Collections and receipts
- Numbered receipts, who owes what and for how long (30, 60, 90+ days), and statements by email or letter.
- A proper ledger
- Every dollar in and out with a running balance, operating and reserve funds, bills to pay and transfers.
- Budget planning
- Draft next year from last year, see the dues it needs per home, approve it and share it with residents.
Governance
- Rules and violations
- Rules with fines and days to fix; courtesy, formal, final and hearing letters; fines on the home's account.
- Board and committees
- Positions and terms, with reminders before a term ends.
- Meetings and minutes
- Annual and board meetings, invitations with replies and proxies against the quorum, minutes and approvals.
- Resolutions register
- Numbered board decisions with votes, shared with residents when you choose.
Residents
- Resident portal
- Owners and tenants see their statement and receipts, documents, notices, meetings and decisions.
- Document library
- Community documents for everyone, owners-only papers, and files the board keeps to itself.
- Notices their way
- One notice goes by email or as a printed letter, whichever each resident prefers.
- Directory and recognition
- A resident directory people agree to be in, useful numbers, and awards like Yard of the Month.
Pricing
Free for up to 6 homes. Resident logins are always free.
Free
$0
6 homes
Community
$49/mo
20 homes
Larger communities
Custom
200, 500 or more homes
Prices in US dollars, plus tax where applicable. Pay yearly and get 2 months free. Ask KeyTally and Connect to AI are on paid plans, and free for your first 30 days. Full details on the homepage and in the Terms.
Questions, answered
Is KeyTally a good fit for a self-managed HOA?
Yes. It is built for boards that run the community themselves: dues, receipts, the ledger and funds, budgets, violations, meetings and a resident portal, without a management company.
Does it keep reserve funds separate?
Yes. The ledger tracks operating and reserve funds separately, with transfers between them on record.
Can residents see what they owe?
Yes. Each resident sees their account statement, receipts, documents and notices in the resident portal, free.
Can notices go by mail?
Yes. Each resident chooses email or a printed letter, and one notice goes out both ways.
How much does it cost?
Free for up to 6 homes, and $49 a month for up to 20 homes. Larger communities get a quote.
Start on the free plan today.
Every feature included. Upgrade only when you need more room.