KeyTally for Property Managers
Property management software for agencies that answer to owners.
For licensed property management agencies running properties on behalf of owners. Keep owners, agreements, fees and monthly owner statements straight, run leasing from inquiry to signed lease, and let the assistant do the routine entry. Owner, tenant and vendor portals are included on every plan.
Free plan · Every feature included · No card needed to start
Owners and statements
- Owners and agreements
- Each owner, their properties, management agreement, fees and reserves in one place.
- Monthly owner statements
- Income, expenses, management fees, reserves and payouts per owner, every month.
- Owner portal, free
- Owners see their properties and statements without calling you. Their logins are free.
- Selected access
- Give each team member the whole workspace or only the properties they manage.
Leasing and residents
- Listings to lease
- Publish vacancies, collect inquiries and applications, approve and sign the lease, step by step.
- Rent and late fees
- Who paid and who is late across every property, with each lease's own grace days and fees.
- Maintenance and vendors
- Tenants report repairs; you assign vendors, schedule the work and track the cost against the owner.
- Tenant and vendor portals
- Tenants see their ledger and repair requests; vendors see the jobs assigned to them.
Switch without the pain
- Bring your data
- Upload exports from Buildium, AppFolio or spreadsheets as they are. KeyTally checks every balance against your old system.
- Undo for 30 days
- An import can be undone for 30 days, so you can try it with real data.
- Ask KeyTally
- Record payments, expenses and lease changes in plain words, confirmed before anything is saved.
- Connect to AI
- Ask about your portfolio from Claude, ChatGPT or Gemini through a read-only connector, under your own access.
Pricing
Free for up to 10 units. Owner, tenant and vendor logins are always free.
Free
$0
10 units
Starter
$69/mo
25 units
Growth
$159/mo
100 units
Business
$299/mo
300 units
Enterprise
Custom
More units
Prices in US dollars, plus tax where applicable. Pay yearly and get 2 months free. Ask KeyTally and Connect to AI are on paid plans, and free for your first 30 days. Full details on the homepage and in the Terms.
Questions, answered
Can I move from Buildium or AppFolio?
Yes. Upload your exports (rent roll, tenants, payments, bills, vendors, owners) as they are. KeyTally works out what each file holds, links them, checks every balance against your old system and asks about anything unclear. You can undo the import for 30 days.
How is pricing counted?
By rental units and team logins. A single-family home is one unit, a fourplex is four. Owner, tenant and vendor portal logins are free.
Does it produce owner statements?
Yes. Monthly statements per owner with rent collected, expenses, management fees, reserves and the payout.
Can I limit what each team member sees?
Yes. Roles control what people can do, and a member can be limited to selected properties.
Is there a free plan for property managers?
Yes: up to 10 units with every feature, free for as long as you like. Ask KeyTally and Connect to AI are free for your first 30 days.
Start on the free plan today.
Every feature included. Upgrade only when you need more room.